ADMINISTRATIVE ASSISTANT – W.I.C.

The WIC department at Jamaica Hospital Medical Center is a top tier WIC program provider. Our (4) WIC program sites offer a variety of services including nutrition education, supplemental food benefits, breastfeeding support, referral to community organizations, and education on how to sustain a healthy lifestyle. We are currently seeking an Administrative Assistant II for an immediate full-time opportunity.

RESPONSIBITIES:

• Utilizing Kronos system to prepare payroll and maintain department attendance records. 
• Performing overview of prospective and current WIC applicants on the NYWIC system and complete pre-screenings.                         
• Maintaining and updating ledger of NYWIC and capital equipment purchases.
• Coordinating, updating and managing department’s on and off site file systems.                 
• Assist in planning and implementing outreach activities.                                  
• Assist in the supervision of clerical staff.
• Participate in community outreach and other promotional events.
• Preparing type-written documents, correspondences, memos, meeting minutes, policy and procedures manuals.
• Develop and maintain productivity logs; track data to share with supervisors.       
• Create Excel Spreadsheets to meet the needs of the supervisory staff, promotional flyers and brochures as needed. 
• Assess, order and distribute office supplies to all program sites/clinics.