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Administrative Assistant

Join Jamaica Hospital Medical Center

Jamaica Hospital Medical Center—one of America’s 100 Best Hospitals by Healthgrades—is a 384-bed, not-for-profit, fully accredited community teaching hospital serving Queens since 1891, where we started in just a four-bedroom house. Today, we deliver nationally recognized care in cardiology, stroke, oncology, imaging, and emergency medicine, and are New York State’s only Primary Heart Attack Center and the first Comprehensive Stroke Center.

With an expanded Level I Trauma Center, Pediatric Emergency Department, modern maternity services, and over 120,000 ER visits annually, we offer dynamic opportunities for professional growth, impact and clinical excellence. Through our affiliation with Memorial Sloan Kettering Cancer Center and the upcoming opening of our newly built, state-of-the-art Cancer Center, we continue to expand access to world-class care.

As a safety-net hospital, filling a void for the people in the community, we proudly serve all patients regardless of ability to pay. Join us during this exciting period of growth and help shape the future of healthcare.

Mission: To serve our patients and the community in a way that is second to none. 

Vision: To be the premier integrated healthcare delivery system by providing the highest quality, most cost-effective service, which is accessible and sensitive to all.

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Jamaica Hospital

PHARMACY DEPARTMENT

PHARMACY DEPARTMENT

Jamaica Hospital Medical Center is a Queens-based 404-bed hospital and Level I Trauma Center.  Healthgrades 2020 America’s Best Hospital report, has ranked us in the top 5% in the Nation for Clinical Excellence.    We are proud of our uncompromising commitment and unparalleled approach in providing the highest quality and most cost-effective service to the many culturally diverse, residents in Queens.  We are currently seeking an experienced Administrative Assistant for an immediate F/T position in our Pharmacy Department.  

DUTIES: The position of Administrative Assistant works with the Director, Assistant Director, and all Administrative Staff of the Pharmacy Department in carrying out Pharmacy policies, procedures, and operations. Specific duties will encompass the following:

  • Maintaining departmental policy and procedure manual.
  • Utilizing Kronos software system to prepare and monitor staff schedules and time and attendance records.
  • Updating, revising, and creating requisitions and departmental forms.
  • Maintaining and managing hospital and pharmacy purchase orders.
  • Managing visitor screening process and inbound telephone calls.
  • Coordinating staff competency, licensure, registration, and corporate compliance.

The selected candidate will also perform all clerical duties including typing, copying, creation, and modification of documents, and forms.

Requirements
  • Associates or bachelor’s degree or Technical School equivalent.
  • MUST HAVE current/recent experience and demonstrated advanced computer proficiency with (Word, Excel, and PowerPoint).
  • Ability to communicate effectively and efficiently in person, in writing, or by telephone.
  • Excellent organizational and coordination skills.
  • Previous experience in a Healthcare/Medical setting is highly preferred.
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