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ADMINISTRATIVE ASSISTANT – PCS

Join Jamaica Hospital Medical Center

Jamaica Hospital Medical Center—one of America’s 100 Best Hospitals by Healthgrades—is a 384-bed, not-for-profit, fully accredited community teaching hospital serving Queens since 1891, where we started in just a four-bedroom house. Today, we deliver nationally recognized care in cardiology, stroke, oncology, imaging, and emergency medicine, and are New York State’s only Primary Heart Attack Center and the first Comprehensive Stroke Center.

With an expanded Level I Trauma Center, Pediatric Emergency Department, modern maternity services, and over 120,000 ER visits annually, we offer dynamic opportunities for professional growth, impact and clinical excellence. Through our affiliation with Memorial Sloan Kettering Cancer Center and the upcoming opening of our newly built, state-of-the-art Cancer Center, we continue to expand access to world-class care.

As a safety-net hospital, filling a void for the people in the community, we proudly serve all patients regardless of ability to pay. Join us during this exciting period of growth and help shape the future of healthcare.

Mission: To serve our patients and the community in a way that is second to none. 

Vision: To be the premier integrated healthcare delivery system by providing the highest quality, most cost-effective service, which is accessible and sensitive to all.

This position is inactive

Jamaica Hospital

Jamaica Hospital Medical Center currently seeks an experienced Executive Level Administrative Assistant for a full-time opportunity in our Person-Centered Services Department.  The selected candidate will provide high-level administrative support to the Chief Quality Officer and senior department staff. 

DUTIES:

  • Managing and setting daily schedules and appointment calendars of department senior staff.
  • Scheduling, booking conference room/spaces and sending invitations for in-person meetings.
  • Creating spreadsheets, managing databases, and preparing presentations.
  • Preparing and/or editing documents including meetings minutes for accuracy and timely distribution.
  • Managing virtual meetings, videoconferences, meetings set-up, fax communications and office equipment.
  • Answering phones, triaging calls, assisting patients and families with concerns, and directing calls to appropriate departments.
  • Maintaining and performing file management and record-keeping systems.  
  • Executing and participating in patient experience-related activities and projects.
  • Maintaining office supply inventories, including managing proactive inventory levels

 

Requirements
  • Minimum High School. College degree preferred.
  • Must have 3-5 years of executive-level secretarial experience.
  • Strong interpersonal skills and the ability to establish a rapport with all levels of an organization.
  • Strong project management and customer service skills.
  • Exceptional written and verbal communication skills.
  • Ability to convey information in a manner that is easy to understand.
  • Strong organizational skills and a thoroughly demonstrated working proficiency with (Microsoft PowerPoint, Outlook, Word, and Excel). 

 

 

 
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