ADMINISTRATIVE ASSISTANT- Biomedical Engineering

Jamaica Hospital Medical Center a member of the Medisys Health Network is a fully accredited community based teaching hospital and level I Trauma and Stroke Center . We are proud of our uncompromising commitment and approach in providing the highest levels of professional, compassionate care to the many undeserved patients and residents in Queens. Due to our recent expansion, we are currently seeking a full time Administrative Assistant for our Biomedical Engineering and Asset Management Department.

DUTIES:

• Assist the Director of the Biomedical Engineering and Asset Management Department to ensure smooth and timely operation of the department.

• Manage incoming calls and director’s schedule; keep track of daily calendar appointments.

• Collect and verify the necessary purchasing documents required for review by the director, prior to the presentation to EVP& CFO for final approval.

• Communicate with Department Heads, Administrators, Vendors and Manufacturers in relation to medical equipment purchase requisitions, justification and price quotations.

• Participate in the research and review process of equipment purchases.

• Prior experience working with contracts is a plus

• Electronically file all documents received regarding the purchase, service and repair of all medical equipment.

• Scan, copy and fax needed documents.

• Greet all visitors, vendor representatives.

• Keep the attendance record of the staff.

• Handle all administrative issues.

• In charge of ordering and maintaining all office supplies.

• Knowledgeable with Microsoft Office, proficient typing skills (60 plus wpm)/data entry.