Administrative Assistant, Newborn Screening

This position is inactive

Full administrative support to the Chairman of Pediatrics.
Supervise onboarding of new department staff and administrative staff as needed.
Liaison between Ambulatory Care Staff and NICU Staff to ensure that all NICU “High Risk” infants receive specialized care necessary for growth and development.
Work with the NYS Department of Health, Newborn Screening program (NBSP) to process newborn screening test results and specialist referrals.
Maintain records of 3,500+ newborn screening results by birth year and scan into medical record.
Process payroll and time off request for the Newborn Medicine and Pediatric Departments.
Data entry of all NICU admissions through the Perinatal Data System records via the NYSDOH Health Commerce website.
Liaison between the NYSDOH, NBSP and Jamaica Hospital Medical Center on policy matters.
Track UPS shipments of newborn screening specimens to the newborn screening program.
Compose and distribute meeting minutes and materials for monthly Neonatal Patient Care Committee Meeting.
Manage monthly schedules for NICU Attendings’, Nurse Practitioners and Pediatrics. Also, manage Cardiology On-Call schedule.

Associates degree minimum requirement
2+ years of administrative assistant c-level experience.
Technical knowledge in Microsoft Office (Work, Excel, Power Point, and Publisher).
Experience with Epic preferred
Must be flexible team player with ability to implement standard operational program policies and procedures.
Excellent oral and written skills.

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