HR SPECIALIST

Flushing Hospital Medical Center seeks a Human Resource Specialist to support our HR team by clearly executing our people strategy and programs as we transform the candidate and employee experience. They will work closely with the HR team to provide best-in-class encounters and support for candidates and employees. The HR Specialist will have the opportunity to own and execute projects, work cross-functionally with other team members, and improve processes to better serve the Medical Center.

Duties/Responsibilities

Support the operations of our candidate experience by:

• Scheduling pre-employment appointments
• Assisting with schedule adjustments
• Processing reference checks
• Generating and issuing offer and/or rejection letters
• Assisting with new hire onboarding and orientation
• Serving as a liaison for new hires and current employees

Support the operations of our onboarding program, including:

• Coordinating with new hires, scheduling orientations
• Serving as a liaison for new hires and coordinating cross-functionally to ensure a seamless transition from candidate to employee

Support the operations of our transfer process by:

• • Posting information in designated areas for each union, tracking internal job openings, and notifying union representatives of current listings and availability
  • Collecting and tracking relevant applicant information.
  • Notifying departments of prospective candidates, scheduling interviews, sending out job change/promotion memos

Championing the employee separation process including:

• Generating annual employee termination reports
• Preparing and organizing files for archives

Maintaining and updating other core HR Systems for new hires, terminations, and in-cycle changes and supporting the below administrative and clerical duties by:

• Supporting the administrative work of the HR Director and Associate Director
• Maintaining Employee files – inserting completed employment verification forms, benefit letters, evaluations, transfer applications, decision letters, etc.
• Tracking changes to benefits and reporting to Benefits Department
• Working cross-functionally with the HR Assistant by serving as the first contact for current employees, new hires, and candidates as well as answering phones and directing calls
• Processing and tracking Tuition Reimbursement Forms, check requests, and other documentation
• Generating new ID and replacement ID cards providing security access as applicable
• Coordinating Employee Recognition Program (GEM Award)
• Handling the Department Evaluations Process including entry into the HRIS system and diligently following up with departments regarding completion of evaluations
• Supporting the HR team by managing HR projects and roll-out of HR initiatives