ADMINISTRATIVE ASSISTANT – PCS

Jamaica Hospital Medical Center currently seeks an experienced Executive Level Administrative Assistant for a full-time opportunity in our Person-Centered Services Department.  The selected candidate will provide high-level administrative support to the Chief Quality Officer and senior department staff. 

DUTIES:

• Managing and setting daily schedules and appointment calendars of department senior staff.
• Scheduling, booking conference room/spaces and sending invitations for in-person meetings.
• Creating spreadsheets, managing databases, and preparing presentations.
• Preparing and/or editing documents including meetings minutes for accuracy and timely distribution.
• Managing virtual meetings, videoconferences, meetings set-up, fax communications and office equipment.
• Answering phones, triaging calls, assisting patients and families with concerns, and directing calls to appropriate departments.
• Maintaining and performing file management and record-keeping systems.  
• Executing and participating in patient experience-related activities and projects.

• Maintaining office supply inventories, including managing proactive inventory levels